The days are getting longer and the temperature is finally on the rise. Chat in the office has turned to bikini diets and the countdown this entails.... The pavements are packed full with joggers and cyclists. There’s no denying that summer is very firmly on the horizon. But is your business ready?

As always, a little preparation can go a long way. Here, we talk through what you you need to be taking into account to ensure your business is fighting fit to contend with the challenges ahead:

Are You Keeping Spirits High?

The summer can be a bit of an unsettling time for employees. There are often many factors at play that can present unique issues: team members are taking time off, sunny beer gardens seem much more appealing than the office, sports days which are scheduled for right in the middle of the working day. The list goes on ….

So it’s easy to see why motivation and engagement can sometimes be sorely lacking over the warmer months. Instead of trying to firefight problems once they arise, be proactive and consider what you can do to raise spirits. Organise an outdoor picnic during the lunch hour, treat your staff to an ice cream, or organise to have the biggest sporting events streamed into the workplace. Small gestures can often go a long way.

How Will You Handle A Heat Wave?

Okay, so this might be wishful thinking. But every now and again, the weather throws a pleasant surprise our way. Do you know what’s expected of you when it comes to managing the working environment when the temperatures soar? At the other end of the scale, workplace temperatures shouldn’t drop below 16 degrees Celsius but interestingly, there’s no upper limit issued as a guideline, partly because some industries require warmer conditions just to get the job done.

So when there’s no legislation to refer to, use a bit of simple common sense. Is the office getting hot and stuffy? Is it uncomfortable for your staff? If so, think about making some adjustments. Fans can make a good quick fix, make sure fresh cold water is available for drinking & maybe dip into your pocket for some ice lollies to keep the spirits up.

Go Back To Basics With Your Staffing Requirements

More often than not, the summer months pose challenges in terms of making sure that you effectively manage the annual leave rota so work still gets done. The starting point here must involve working out what you need. How will you ensure the phones are answered, and queries are dealt with in a timely manner? How many team members need to be present at any given time? Make sure you’ve got it covered.

Don’t forget to think about how you can use this period to create opportunities. Members of staff who are eager to progress may be keen to step up and contribute to ongoing projects whilst their colleagues are away, or take on a more diverse range of responsibilities to assist with their professional development.

Communicate, Communicate, Communicate

Sharing the employee holiday calendar with the team is one of the easiest and most effective ways to avoid holiday scheduling problems. It empowers team members to propose holiday dates that avoid clashes with their colleagues and gives those remaining at work the ability to plan projects/meetings accordingly. And if you've got a holiday policy setting out the rules for requesting time-off, now would be a good time to circulate it and avoid any last-minute dramas.

Perhaps you’ve got your plan of action mapped out, and you’re confident that you’re ready for the summer. Or maybe you’re feeling unorganised and worried about the issues you know you’ll have to handle in the very near future.

Need some help? That’s exactly why we’re here. Drop us a line at hello@thehrhub.co.uk or call 0203 627 7048.

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Photo Credit: Kemal Kestedi

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